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Consultant Precertification FAQ
What are the rules/statutes that dictate how precertification works?

View the TxDOT adopted rules concerning contracting for Architectural, Engineering and Surveying services, codified at 43 TAC 9.30-9.43.

How do I apply for precertification?

There are three ways to apply for precertification. You can apply online using our Consultant Certification Information System (CCIS).

How do I renew my precertification?

Precertified firms must maintain an Active Status by completing the renewal for their firm's precertification between January 1 and March 31 each year. An Active Status is required when submitting a Letter of Interest for a professional services contract. Precertified firms can renew by accessing the CCIS Online System and following the instruction in the CCIS System Help Guide. Firms may also print a Renewal Certificate once they have completed the renewal process.

How do I update my records?

You may use the CCIS Online System. You may update records at any time.

How do I add an employee to my firm to be precertified?

If the employee was precertified in another firm, email or fax a letter to our Consultant Contract Office at (512) 416-2292. In this case the employee can simply be transferred.

If the employee is new and has never been precertified with TxDOT, a precertification questionnaire for that employee must be submitted using the CCIS Online System.

How long does it take to precertify a firm or an individual?

According to TxDOT Rules regarding precertification, the department has 21 days to review a precertification application after all the information is entered into our database correctly.

How does TxDOT make a decision about whether to precertify a firm or not?

Precertification is determined by the information submitted in the "Personnel Information and Experience" section, specifically the "Projects" subsection. It is based on the minimum requirements for the categories as stated in Attachment B. Attachment B is a list of all work categories and all of the minimum requirements for those categories.

TxDOT precertifies an individual in a firm and then the firm is automatically precertified in the categories that its employees are precertified in.

Any employee who wants to be precertified in a category must demonstrate that he/she meets the minimum requirements for that category by describing past work experience in the "Projects" subsection of the "Personnel Information and Experience" section of the Precertification Questionnaire.

If an individual leaves our firm, does his/her precertification go with him/her?

Yes. If you only have one individual precertified in a category, your firm will lose that category if that person leaves your firm. A firm has 45 days to inform our Consultant Contract Office of changes such as these by email or fax at (512) 416-2292.

If I leave a firm, how do I transfer my records?

Records can be transferred from one firm to another, but TxDOT does not allow joint ventures. In other words, TxDOT does not allow an individual to be employed by two firms (or on two payrolls) simultaneously when working under a contract. To transfer records, contact our Consultant Contract Office by email or phone at (512) 416-2218.

After I get precertified, how do I apply for contracts with TxDOT?

Notices for Letters of Interest or Notices of Intent (NOIs) are posted on the TxDOT Internet site and on the Electronic State Business Daily (ESBD - formerly the Texas Marketplace).

All contracts are negotiated through the Districts and Divisions. Each Notice of Intent lists an agency contact person for that specific project.

How do I re-apply for a category that I was turned down for?

You can re-apply at any time. Once you re-apply, TxDOT has 60 days to review your application.

How will I know when the precertification process is finished for me or for my firm?

After the review process is finished for you or for your firm, the Consultant Contract Office will notify you through the mail or by email. Or, you may check the status of the review daily in the CCIS Online System by looking at the employee?s categories section.

Who reviews work categories for TxDOT?

An employee's projects information is reviewed by an expert in that particular field for any given category. The Review Officer makes a decision to grant precertification or not based on the information submitted in the "Projects" subsection of the "Personnel Information and Experience" section and according to the requirements as stated in Attachment B. The Consultant Contract Office does not give out the names of Review Officers.

How many projects can I put in my application?

Ten projects per employee may be submitted. Keep in mind that it is only necessary to meet the minimum requirements for the categories. Space in TxDOT's database is limited to 60 characters per line and five lines for project work descriptions. If you go over the limits of our database, you will need to resubmit the information. You must be to the point and you may abbreviate where possible.

If I am licensed in another state (United States of America) can I be precertified?

Yes, a professional engineer, architect or land surveyor who is licensed in another jurisdiction (state) may be precertified under this program.

Although this license may be sufficient to meet the minimum requirements for precertification purposes, it is the responsibility of the individual to comply with the laws and rules governing the practice of their discipline within the State of Texas.

If I am a licensed engineer in Canada or United Mexican States can I be precertified?

Yes, a professional engineer who is licensed in Canada or United Mexican States may be precertified under this program.

Although this license may be sufficient to meet the minimum requirements for precertification purposes, it is the responsibility of the individual to comply with the laws and rules governing the practice of their discipline within the State of Texas.

Who can I contact for questions, comments, or suggestions for the CCIS Online System?

Contact TxDOT's Consultant Contract Office by email or phone at (512) 416-2218 for these issues.