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Public participation is an essential part of the development and implementation of a transportation project and is an ongoing aspect of the project planning process that encourages and solicits public input and provides the opportunity for the public to become fully informed about project development. Environmental practitioners use these tools (guidance, procedures and examples) to prepare for and execute public involvement-related tasks in compliance with federal and state regulations.

General Guidance Date Description Format
Environmental Handbook for Public Involvement
08/15 Provides guidance on the TxDOT public involvement process and requirements of complying with federal and state public participation regulations.

Notices Date Description Format
Template: Draft EA Notice of Availability and Opportunity for a Public Hearing 05/16 Used to prepare a notice advertising to the public that a draft environmental assessment (EA) is ready for review and that TxDOT is affording an opportunity for a public hearing
Template: Draft EA and Notice of Availability and Public Hearing 05/16 Used to prepare a notice advertising to the public that a draft environmental assessment (EA) is ready for review and that TxDOT will be conducting a public hearing
Template: Final EA and FONSI Notice of Availability 05/16 Used to prepare a notice advertising to the public that a final environmental assessment (EA) is ready for review and that TxDOT has issued a finding of no significant impact (FONSI) for the proposed project
Template: Draft EIS and Notice of Availability and Public Hearing 05/16 Used to prepare a notice advertising to the public that a draft environmental impact statement (EIS) is ready for review and that TxDOT will be conducting a public hearing
Template: FEIS-ROD Notice of Availability 05/16 Used to prepare a notice advertising to the public that a final environmental impact state and record of decision (FEIS-ROD) is ready for review

Public Meetings and Hearings Date Description Format
Documentation Standard: Public Meeting Documentation
05/16 Standard and template used to prepare public meeting documentation and the cover page
Template: Public Meeting Documentation Cover Page 05/16 Used to prepare a cover page for public meeting documentation
Documentation Standard: Public Hearing Documentation
05/16 Standard and template used to prepare public hearing documentation and the cover page
Template: Public Hearing Documentation Cover Page 05/16 Used to prepare a cover page for public hearing documentation
Documentation Standard: Public Hearing Opportunity Documentation
05/16 Standard and template used to prepare a public hearing opportunity documentation and the cover page
Template: Public Hearing Opportunity Cover Page 05/16 Used to prepare a cover page for public hearing opportunity documentation
Guidance: Public Meetings and Public Hearings Comment/Response Matrix 07/16 Outlines the TxDOT’s standards and provides the recommended process and tools for addressing and responding to public comments resulting from public meetings and public hearings
Standard Operating Procedure: Documenting the Number of Positive, Negative or Neutral Public Comments Report from an EIS Public Hearing 07/16 Describes the procedure to comply with Transportation Code §201.811(b) and 43 TAC §2.107(e)(2)
Template: Environmental Impact Statement Positive, Negative or Neutral Public Comments Report 07/16 To record the number of comments by type (positive, negative and neutral) received as a result of a public hearing for an EIS

Certifications Date Description Format
Public Hearing Certification 05/16 Form used to certify that a public hearing was held
Public Hearing Opportunity Certification 05/16 Form used to certify that a public hearing opportunity was afforded to the public

Additional Resources Date Description Format
Section 6002 of the Safe, Accountable, Flexible, Efficient Transportation Equality Act–A Legacy for Users (SAFETEA-LU)   Provides details on incorporating information, analysis and products from transportation planning into National Environmental Policy Act (NEPA) documents as codified at 23 CFR 450 Appendix A. This is regardless of when the notice of intent has been published. This also presents environmental review as a continuum of sequential study, refinement and expansion performed in transportation planning and during project development.
Executive Order 13166 "Improving Access to Services for Persons with Limited English Proficiency"   Requires that persons with limited English proficiency be provided improved access to federally conducted programs and activities.
23 USC, Sec. 128: Public Hearings
  U.S. Code requirements for state departments of transportation to conduct a hearing when submitting plans for a federal-aid highway project involving the bypassing of or, going through any city, town, or village and when submitting plans for  proposed interstate highway projects
Code of Federal Regulations (CFR), Title 40 parts 1500 through 1508   Provides the Council on Environmental Quality (CEQ) regulations, applicable to all federal agencies for implementing the procedural provision of the NEPA
40 CFR 1506.6   Codifies the CEQ requirements for federal agencies to conduct public involvement
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